Constitution and By Laws of the Hop Bombshells of Utah

CONSTITUTION OF THE HOP BOMBSHELLS OF UTAH

(As of OCT. 2013)

ARTICLE ONE

Section 1. Name

The name of this organization shall be the HOP BOMBSHELLS OF UTAH.

Section 2. Mission/Purpose

Our mission is to empower women to brew while increasing knowledge and skill of making beer with a

bunch of kick ass women of the Salt Lake Valley, Utah.

The purpose of the HOP BOMBSHELLS OF UTAH shall be to encourage all members:

To mature as brewers and beer enthusiasts;

To promote the dissemination of knowledge in the art of brewing;

To encourage and reward individuals dedicated to the brewing arts;

To educate the beer connoisseur in identifying the components of beers;

To foster the responsible use of the products of our craft; and

To celebrate the fruits of our labors.

To engage in annual and ongoing charitable activities in either a volunteer or monetary donation, to

qualify for The Radegast Club of the Year, given by the American Homebrewers Association.

Section 3. Membership

The membership of this Society shall be open to any woman who enjoys fine beers, either by making

her own or by enjoying the work of others.

Section 4. Headquarters

The headquarters of this Society shall be The Beer Nut, located in Salt Lake City, UT, until such time

that the shop permanently closes, or the shop asks the Society to locate elsewhere, or if the

membership, by resolution, decides to locate elsewhere.

ARTICLE TWO

Government

Section 1. Supreme Law

All legislative and executive powers shall be given to and controlled by the Board of Directors.

The Board of Directors shall consist of all the elected officers of this Society.

Section 2. Elected Officers

The elected officers of this Society shall be: President, Vice-President, Secretary, Treasurer, Charity

Activities Director, and Webmaster. An elected office may be occupied by more than one person

subject to Board approval.

Section 3. Term of Office

All offices shall be held for two years maximum or until such time an office is vacated.

Section 4. Vacancy of Office

Any interim vacancy on the Board of Directors shall be filled by appointment by the Board of

Directors, subject to the approval by a majority vote of the membership at the next membership

meeting following the vacancy.

In the event the membership votes down the appointment by the Board of Directors, there will be open

nominations for the vacant office and an election held at said membership meeting to fill the vacancy.

ARTICLE THREE

Duties of Elected Officers

Section 1. President

The duties of the President shall be as follows:

a. To uphold the Constitution and By-Laws of the Society

b. To interpret the Constitution and By-Laws of this Society when necessary.

c. To set the theme and agenda for the meetings.

d. To call meetings to order and conduct them in an orderly manner.

e. To call for special meetings when necessary.

f. To form committees when necessary.

g. Shall be an ex officio member of all committees.

h. Shall have no vote on motions made at membership meetings and/or Board of Directors meetings,

except to break a tie.

Section 2. Vice-President

The duties of the Vice-President shall be as follows:

a. To assist the President with her duties.

b. To coordinate and organize Bombshells competition efforts as the head of the Competition

Committee.

c. To present certificates of achievement.

d. If the President is absent from a meeting, the Vice-President shall assume the President's power for

that meeting.

Section 3. Secretary

The duties of the Secretary shall be as follows:

a. To take the minutes of Board of Directors meetings and membership meetings

b. To maintain a file of all minutes

c. To submit minutes to the Webmaster for publication.

d. If the President and Vice-President are both absent from a meeting, then the Secretary shall chair the

meeting

Section 4. Treasurer

The duties of the Treasurer shall be as follows:

a. To administer the Society's finances.

b. To collect and document monies owed to the Society.

c. To manage the club’s Check book and arrange to have the President, Vice President and herself

(Treasurer) to have check signing authority.

c. To reimburse expenses incurred by members on behalf of the Society.

d. To submit a report to the Board of Directors on a quarterly basis, or when requested by the

President.

e. To maintain the inventory and disperse of club gear, e.g. t-shirts, hats, glasses and more.

Section 5. Charity Activities Director

The duties of the Charity Activities Director shall be as follows:

a. To arrange charitable activities as needed to maintain 501 C7 status.

Section 6. Webmaster

The duties of the Webmaster shall be to research, design and maintain the club’s online presence. The

site shall contain news and scheduling information, archives of recipes, photos, newsletters and other

items deemed pertinent.

Section 7. Membership Director

The duties of the Membership Director shall be as follows:

a. To maintain a current roster.

b. To proctor nominations and elections.

Section 8. Public Relations Director

The duties of the Public Relations Director shall be as follows:

a. To promote the Hop Bombshells of Utah to the media and the public at large.

Section 9. Member(s) At Large

The unelected and optional position of Member at Large is designated for member(s) approved by the

Board of Directors who wish to actively participate and comment on the governance of the club. They

shall have no official authority or duties except those prescribed to them by the Board of Directors.

ARTICLE FOUR

Quorums

Section 1.

A voting quorum at a membership meeting shall be no less than ten percent (10%) of the paid

membership as reported by the Membership Director at the last Board of Directors meeting previous to

the membership meeting where a vote(s) is (are) to be taken.

A quorum at a Board of Directors meeting shall consist of one half of the Board of Directors plus one.

ARTICLE FIVE

Election of Officers

Section 1. Eligibility

Any person who has been a paid member for at least six (6) months and is in good standing with this

Society may run for an elected office.

Section 2. Nominations

Nominations will open at the June membership meeting and will close at the September membership

meeting before balloting commences. The method of collecting nominees' names shall be done at the

discretion of the President or whoever is chairman at those meetings.

The new officer(s) for each office shall be that person(s) with a plurality of the votes for that office.

ARTICLE SIX

Installation of Officers

Section 1. Officers Filling Vacancies

Any officer filling a vacancy shall be installed at the meeting at which the membership voted its

approval.

Section 2. Certificate for Outgoing Officers

All outgoing officers shall be awarded a Certificate of Achievement in appreciation of their terms in

office at the meeting following their departure from office.

ARTICLE SEVEN

Meetings

Section 1. Membership Meetings

Membership meetings shall be held on the second Thursday of each month at 6:30 p.m. at The Beer

Nut, unless otherwise specified by the Board of Directors.

All members are encouraged to attend these events and meetings.

Section 2. Board of Directors

Board of Directors meetings shall be at a time and place called by the President.

All officers are required to attend and submit a report pertinent to their office. Also, any member may

attend these meetings.

ARTICLE EIGHT

Amendments

Section 1. Resolutions

From time to time it may be necessary to modify this Constitution and By-Laws. The procedure shall

be as follows:

a. Any individual, or committee, or the Board of Directors may write a resolution to modify this

Constitution and By-Laws. It shall include the reason for the change, the article, the section, the

paragraph, etc., where the change will occur, and what the change will be.

b. If an individual member has drafted a resolution, he/she may present it to the Board of Directors for

presentation to the membership or bring it to a membership meeting for presentation to the

membership. The purpose of presenting it to the membership is to inform them about it.

c. After presentation the membership shall vote on whether or not to accept the resolution for

consideration.

d. The resolution shall be posted on the website after the initial membership approval.

e. At the next membership meeting, the resolution will be voted on by the paid membership. A 2/3

majority is required for the resolution to be adopted.

BY-LAWS OF THE HOP BOMBSHELLS OF UTAH

ARTICLE ONE

Membership

Section 1. Membership

Membership lasts one year from the time the Membership Director records the members name in the

roster.

Section 2. Dues

Dues shall be determined at the first meeting of the calendar year by the Board of Director, based on

membership and projected expenses for the year, and approved by the membership. Membership shall

include access to library of brewing equipment owned by the club, entry fees to all home brew

competitions entered as a club member, and also cover any club expenses.

Section 3. Membership Agreement

The Board of Directors shall codify a membership agreement that is required for all members. The

agreement shall outline acceptable behavior and risks assumed by members.

ARTICLE TWO

Competitions

Section 1. Number

There will be at least two (2) competitions per year, one associated with The Beer Nut's Beehive Brew

Off, and one associated with Queen of Beer Competition. These competitions may at the discretion of

the Board of Directors, be open to other clubs and may be sanctioned by the BJCP/AHA. Sanctioning

of these two competitions shall not be a requirement for holding them.

Section 2. Other Competitions

The Board of Directors reserves the right to involve this Society in organizing competitions other than

the two mentioned above, an example of which would be a home brew competition at a county fair. If

the Board of Directors chooses to organize such a competition, every effort shall be made to have it

sanctioned by the BJCP/AHA.

Section 3. Rules and Awards

The rules and awards for competitions shall be determined on a per competition basis and will be

published in the newsletter at least three (3) months prior to the competition.

ARTICLE THREE

Section 1. Effective Date

This Constitution and By-Laws shall be considered in effect when approved by at least two thirds of

the membership present at the membership meeting where this document is put to a vote

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